Using Evernote to be productive in campus min

There are a few ways that I consistently use Evernote. I’ve had it on my very first iPhone and have been using it ever since. I’ve come to accept that there are certain things that I just like better on paper, but there are other things that I will never use paper for.

Track your reimbursements that require no receipt.

Anything under $25 doesn’t require a receipt in Power to Change, so I have a new Evernote for every new reimbursement time period. I write down what was purchased, how much, where it was purchased and for what purpose. This is helpful because I don’t have useless receipts collecting all over the place, and when I open up my computer to do my reimbursements the info is already there in my Evernote. Once I’ve submitted those reimbursements, I’ll mark in the subject (DONE) and move it into my Reimbursement folder. I keep it handy in case I need to go back and review a cost for any reason.

Track your to-dos or GTD system

As a new staff one of the biggest challenges I had coming out of University was managing my schedule. Over the (few) years I’ve toyed with various productivity methods. I recently read a really helpful article (Master Life’s Juggling Act: Maximize Daily Productivity with Evernote, GTD and a Daily Portfolio) on how to use the GTD system in Evernote. I’m still figuring out how/if GTD is the best for me, but there are some things that are really helpful. I’ve followed a lot of the tips, especially the Daily Portfolio idea and have found it to be helpful. It’s nice, again, because it’s cross-platform (and free). Even if you don’t use GTD method, the Daily Portfolio might be helpful. For me, it’s useful because I think of all areas of my life including meal planning and excercise. One thing I’m far better at than the other.

Yesterday I took some time to set up GTD contexts and projects using tags (@call, @meeting, @office etc) and notes. My biggest problem with getting a GTD method going was failure to implement a regular review of my projects etc. I think with the addition of the Daily Portfolio, this might really work for me.

Track your discipleship plans/meetings with Evernote

This is one area where I just much rather use paper, yet  I don’t really want to have the papers lying around all the time and for forevermore. In a city that has so much staff transition (especially on the women’s side) I’m coming to see how important it is for us to be recording what we’re doing with the girls we’re working with. One girl I worked with had had 4 different staff disciplers during her four years on campus because there was so much staff transition. How do you know she’s not getting taught the same thing over and over?

A few years ago a coworker tried standardizing our discipleship tracking in the region and I found the worksheet she gave to be helpful. Last year i had a 1/2 sheet paper copy with me at all appointments so I could record everything in a neat system.

Here’s an example of a fake student here in Montreal. Click here for the Evernote template link. This year, I think I’m going to keep doing it on paper mostly because a student can understand you taking notes while meeting them. Plus for this instance I just like paper better. BUT, I will be taking a picture of the paper and putting it into Evernote so that there’s a digital copy in the event I get accidenta-pregnant or something and have to hand over discipleship to someone else.

There are other ways I use Evernote to help me manage my life, but they’re more home-related than work.

How about you? How do you use Evernote?

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2 thoughts on “Using Evernote to be productive in campus min

  1. Nick says:

    You can do some cool GTD checklist stuff in Evernote using ⇧+ ⌘ + T to create checkboxes. When you hit return to go to a new line it will create a checkbox for that new task too. A saved search with todo:* or todo:false will show you notes with any checkboxes or notes with unchecked checkboxes respectively.

  2. Nick says:

    Oh, and here are some other really cool search operators that will help find notes in different contexts.

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